2/F1	Agenda for initial design team meeting

Job no:	Job title:	
Agenda for initial design team meeting	
1.	Project team and reports
	Appointments, personnel
	Roles and responsibilities
	Lines of communication for policy/day-to-day matters
	Pattern and reporting procedures for future meetings
	Project Programme
	Team members’ programmes and progress

2.	Brief
	Client Requirements
	Development of brief
	Changes to brief, implications and control procedures
	Pattern and procedures for reporting to client
	Preparation of Stage Reports to client

3.	Site
	Information from client about site, foreseeable hazards
	Assessment of risks
	Development constraints, physical and statutory
	Surveys and consents

4.	Approvals
	Private individuals/bodies
	Funders, insurers
	Town and country planning
	Building Regulations
	Fire officer
	Legal (e.g. adjoining owners)

5.	Health and safety
	Risk assessment
	Pre-Construction Information
	Health and Safety File	6.	Design and cost control
	– concepts
	– feasibility assessment
	– development of the brief
	Coordination of design team
	– general design
	– structures
	– services
	Drawings
	– agreed methods, scales, software, referencing
	– cost control
	– development of Cost Plan
	– variations

7.	Contract
	Priorities and phasing
	Programming
	Procurement
	Tendering procedures and documents,
	Health and Safety plan
	– main contract
	– subcontracts

8.	Any other business

9.	Date of next meeting