5/F1	Agenda for pre-contract meeting

Job no:	Job title:	
Agenda for pre-contract meeting	

1	Introductions
	•	Appointments, personnel
	•	Roles and responsibilities
	•	Project description

2	Contract
	•	Priorities
	•	Handover of production information
	•	Commencement and completion dates
	•	Insurances
	•	Bonds (if applicable)
	•	Standards and quality

3	Contractor’s matters
	•	Possession
	•	Programme
	•	Health and Safety File and plan
	•	Site organisation, facilities and planning
	•	Security and protection
	•	Site restrictions
	•	
Contractor’s quality control policy and procedures
	•	Subcontractors and suppliers
	•	Statutory undertakers
	•	Overhead and underground services
	•	Temporary services
	•	Signboards

4	Clerk of works’ matters
	•	Roles and duties
	•	Facilities
	•	Liaison
	•	Dayworks

5	Consultants’ matters
	•	Architectural
	•	Structural
	•	Mechanical
	•	Electrical
	•	Others	
6	Quantity surveyor’s matters
	•	Adjustments to tender figures
	•	Valuation procedures
	•	Remeasurement
	•	VAT

7	Communications and procedures
	•	Information Requirements
	•	Distribution of information
	•	Valid instructions
	•	Lines of communications
	•	Dealing with queries
	•	Building Control notices
	•	Notices to adjoining owners/ occupiers

8	Meetings
	•	Pattern and proceedings
	•	Status of minutes
	•	Distribution of minutes