Standard Letters for Building Contractors

David Chappell BA(HonsArch), MA (Arch), MA (Law), PhD, RIBA has 50 years' experience in the construction industry, having worked as an architect in the public and private sectors, as contracts administrator for a building contractor, as a lecturer in construction law and contract procedures and, for the last twenty years, as a construction contract consultant. He is currently the Director of David Chappell Consultancy Limited and frequently acts as an adjudicator. He was Professor and Senior Research Fellow in Architectural Practice and Management Research at The Queen's University Belfast and Visiting Professor of Practice Management and Law at the University of Central England in Birmingham. David Chappell is the author of many articles and books for the construction industry. He is one of the RIBA Specialist Advisors and lectures widely.

Preface to the Fourth Edition xvii Introduction xix 1 Tendering 1 Letters 1 To architect, requesting inclusion in list of tenderers 2 2 To architect, if no response to request for inclusion on list of tenderers 3 3 To architect, agreeing to tender 4 4 To architect, if contractor unwilling to tender 5 5 To architect, if contractor asked to provide information prior to inclusion on tender list 6 6 To architect, if the contractor is informed that the tender date is delayed and is still willing to submit tender 7 7 To architect, if the contractor is informed that the tender date is delayed and is unwilling to tender 8 8 To architect, acknowledging receipt of tender documents 9 9 To architect, regarding questions during the tender period 10 10 To architect, requesting extension of tender period 11 11 To architect, withdrawing qualification to tender 12 12 To architect, if confirming offer where the overall price is dominant 13 13 To architect, if withdrawing offer where the overall price is dominant 14 14 To architect, if amending offer where the pricing document is dominant 15 15 To architect, if tender accepted (a) 16 16 To architect, if tender accepted (b) 17 17 To architect, if tender accepted (c) 18 18 To architect, if purporting to accept tender 19 19 To architect, if another tender accepted 20 2 Contract Documents 21 Letters 20 To architect, returning contract documents 23 21 To architect, if mistakes in contract documents and previous 22 To architect, if mistakes in contract documents and no previous acceptance of tender 25 23 To architect, if contractor asked to commence before contract documents signed, but tender accepted 26 24 To architect, if contractor asked to commence before contract documents signed and tender not accepted 27 25 To architect, if contract not signed and certification due 28 3 Insurance and Other Project Planning Matters 29 Letters 26 To architect, seeking approval to the names of insurers for employer's liability 30 27 To architect, regarding contractor's insurance (a) 31 28 To architect, regarding contractor's insurance (b) 32 29 To employer, regarding contractor's insurance (c) 33 30 To employer, within 21 days of acceptance of tender or renewal of insurance 34 31 To architect, after approval of insurers for employer's liability 35 32 To architect, regarding professional indemnity insurance 36 33 To architect, if professional indemnity insurance is no longer available at commercially reasonable rates 37 34 To architect, if Joint Fire Code remedial measures are a variation 38 35 To architect, if Joint Fire Code remedial measures are a variation, but require emergency action 39 36 To employer, regarding employer's insurance (a) 40 37 To employer, regarding employer's insurance (b) 41 38 To employer, regarding employer's insurance (c) 42 39 To employer, who fails to maintain insurance cover (a) 43 40 To employer, who fails to maintain insurance cover (b) 44 41 To architect and employer, if any damage occurs due to an insured risk (a) 45 42 To architect and employer, if any damage occurs due to an insured risk (b) 46 43 To architect, on receipt of letter of intent 47 44 To architect, if contractor asked to sign a warranty 48 45 To architect, on receipt of defective third party rights notice 49 46 To architect, on receipt of request for warranty 50 47 To architect, if contractor asked to supply a performance bond 51 48 To employer, if asked to execute a novation agreement 52 49 To architect, enclosing the construction phase plan 54 50 To architect, regarding person-in-charge or agent (a) 56 51 To architect, regarding the appointment of a site manager (b) 57 52 To architect, regarding consent to removal or replacement of site manager 58 53 To architect, if required to furnish